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NEWCOMER'S CHECKLIST
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Checklist for Newcomers to the Lamb Laboratory
International Office | Payroll/Benefits | Wildcard | Social Security Card | Keys/Photos/Mailboxes | NetID/E-mail | Work/Life | Campus Police | Parking Permits | Work-Study Program | Shuttle/SafeRide Services | Fitness/Recreation | Campus/Evanston Maps |Banks Accounts | Driver's Licence | Car Rentals | Apartment Resources | Public Transportation | Evanston Restaurants | Helpful Information |

Lamb Lab Contact Information:
Telephone Numbers:
Main Lab Number: 847-491-5432
Bob's Office: 847-491-5433
Barb's Office: 847-467-2117
Lab Fax (located in Barb's office): 847-491-2467
Department Office: 847-491-5061 or 5068

Lab Location:
Cook Hall
Northwestern University
2220 Campus Drive
Rooms 3151 and 3157
Evanston, IL 60208

Mailing Address for Letters:
(Your Name)
Department of Molecular Biosciences/HHMI
Northwestern University
Hogan 2-100
2205 Tech Drive
Evanston, IL 60208-3500

Mailing Address for Fed Ex, UPS, and Other Packages:
(Your Name) c/o Lamb Lab
Department of Molecular Biosciences/HHMI
Northwestern University
Tech MG-90
2145 Sheridan Road
Evanston, IL 60208-3500

Non-US citizens must check in at the International Office: (back to top)

  • International Office
    630 Dartmouth Street
    Evanston, IL 60208
    847/491-5613
    Office hours are Monday through Friday from 8:30 am to 11:30 am and 1:00 pm to 4:30 pm. You can phone the office Monday through Friday during the hours of 8:30 am to 5:00 pm. The International Office offers orientation lectures every Tuesday at 2:00 pm.
    http://www.northwestern.edu/international/
  • In addition, all foreign nationals must report a change of address within 10 days of a move. The form AR-11 must be completed and mailed to the Department of Homeland Security, U.S. Citizenship and Immigration Services. If you want to change your address online and/or file the form AR-11, visit https://egov.uscis.gov/crisgwi/go?action=coa

Get added to Northwestern University's Payroll: (back to top)
Go to the payroll office where you will complete forms. Bring your passport, driver's license, social security card, etc. in order to establish both your Identity and Employment Eligibility:

  • Payroll Office
    720 University Place
    Evanston, IL 60208
    847-491-7362
    For problems with your paycheck, or to check on direct deposit, call the Payroll office.
    http://www.northwestern.edu/hr/

Sign up for benefits (health and dental insurance) (back to top)
NOTE: Participation in many of the University's benefit plans requires enrollment within 31 days of employment or benefits eligibility. You may call the benefits office at to make an appointment with a benefits counselor who will help you choose a plan.

Full-time post-doctoral fellows, and full-time staff are eligible for NU health benefits. Visiting scholars are eligible for University insurance coverage through Northwestern University Risk Management.

Obtain a NetID and Email Account: (back to top)
Information Technology (NUIT)
1800 Sherman Avenue
Evanston, IL 60201
847-491-HELP (-4357)

Northwestern University Information Technology (NUIT) provides e-mail, NetID, and passphrase/password services for facutly and staff. Newly hired faculty and staff are able to activate their NetIDs from their own desktop or laptop computers, up to 30 days before their arrival on the Evanston or Chicago campus. In order to establish an e-mail account and obtain a Wildcard, you will need a netid. Your netid is issued by payroll, after they have processed all necessary payroll forms. Payroll sends your netid, via e-mail, to the NetID Coordinator/Manager for your department who will forward it to you. Sharlene Andrewin is the NetID Coordinator/Manager for the Department of Molecular Biosciences.

  • When you have your netID you will need to activate it and create a netID password at Northwestern University's online NetID Activation page at https://snap.it.northwestern.edu/it/snap/activate-facstaff.html. When you have activated your netID, your e-mail address will be provided to you at that time, online.
  • To access WebMail where you can change your netid password, access your e-mail account off-campus, set up e-mail fowarding, create a vacation message, etc., visit http://www.northwestern.edu/webmail/.

Obtain a Wildcard (University ID): (back to top)
Your University Identification card (a.k.a. Wildcard) is needed for e-mail, library access, obtaining a parking pass, using the shuttle bus service, accessing the sports facility, etc. and it provides you with discounts at many Evanston retailers. After you receive your netid, (approximately 3 to 5 business days after completing the required payroll forms) obtain a Wildcard at:

  • Norris University Center
    1999 Campus Drive
    Underground Level
    847/467-6843
    Monday-Thursday, 8:30 a.m.- 6:30 p.m.
    Friday, 8:30 a.m. - 5 p.m.
    http://www.univsvcs.northwestern.edu/WildCard/
  • Wildcards for spouses can be obtained for a initial/renewal fee of $10.00 (faculty/staff) and $5.00 (students).
  • Replacement fee for lost or stolen Wildcard is $15.00.

Obtain a Social Security Card - (AS SOON AS POSSIBLE!) (back to top)
You must wait 10 days after your date of arrival to apply for a Social Security Card. Bring the following with you to the Social Security office:
1) Two pieces of identification verifying your age, identity and citizenship status
2) A document with your new address on it (a lease, for example).

Obtain Keys for the Lab and Building, a Departmental Mailbox, Photo for Bulletin Board: (back to top)
The Department of Molecular Biosciences
Hogan Building, Room 2-100
847-491-5061
http://www.molbiosci.northwestern.edu

  • To obtain keys, see the Program Assistant in the department office.
    -Key hours: MWF, 10:00 a.m. - 12:00 p.m. Request the following keys:
    -Either a Cook Hall 3151 (key # 13571) OR a Cook Hall 3157 (key # 13572)
    -A Marlock Key to enter Cook Hall, Pancoe and Hogan after hours and on holidays & weekends
  • To obtain a mailbox and have your photo taken for the department bulletin board, see the Program Assistant in the department office. (The mailroom is located across from the department office.)

Northwestern University Work/Life: (back to top)
Work/Life means striving for a healthy balance between competing work and personal priorities. The University offers a comprehensive benefits package that includes many resources to help you and your family balance these commitments.

Northwestern University Campus Police (Evanston Campus): (back to top)artment gehe

To Obtain a Parking Permit: (back to top)
In order to park on the Evanston campus you will need to obtain a parking permit or a daily parking pass. To purchase a parking permit, you will need to provide the Parking Office with your Wildcard, your car's make/model, your driver's license, and your vehicle's plate number. If you are an employee of Northwestern University and you wish to purchase an academic year permit, the Parking Office will establish a monthly payroll deduction:

Fees effective 09/01/17; Annual permits start 10/01/17-09/30/18:

  • Faculty & Staff Full-time Annual Permit $552.00. Decreases by $46.00 every month after October. Paid via pretax payroll deduction.
  • Faculty & Staff Part-time Annual Permit $351.00. Decreases by $29.25 every month after October. Paid via pretax payroll deduction.
  • Faculty & Staff Full-time Quarterly Permit $138.00. Cash, credit card or check payment only. Not eligible for pretax payroll deduction.
  • Faculty & Staff Full-time Monthly Permit $46.00. Cash, credit card or check payment only. Not eligible for pretax payroll deduction.
  • Student Annual Permit $552.00. Decreases by $46.00 monthly every month after October. Billed to student account.
  • Student Academic Year Permit $468.00. Expires day after commencement. Decreases by $52.00 monthly every month after October. Billed to student account.
  • Motorcycle $345.00. Decreases by $28.75 every month after October. No charge to regular annual permit holder.
  • EMP Annual Permit $351.00. Decreases by $29.25 each month after October.
  • Daily $8.25.
  • Ryan Field $25.00.
  • Ryan Field also has free access to Intercampus Shuttle or CTA Bus Route 201 to get from Ryan Field to Evanston campus. Can be billed to student account. Not eligible for pretax payroll deduction.

Federal Work-Study Program: (back to top)

Contact the Federal Work-Study Program Office to determine if you are eligible for work study:

If you are eligible for federal work-study, you must complete the following forms which can be found at http://undergradaid.northwestern.edu/work-study/forms/:

  • Work-Study Authorization Form (this form must be completed by the department where you are working and submitted by you to the Work-Study Office)
  • Personal Data Form (the department where you are working will submit this form to payroll)
  • Illinois State W-4 Form (the department where you are working will submit this form to payroll)
  • Direct Deposit Form (you or the department where you are working will submit this form to payroll - it cannot be submitted via fax or e-mail as a voided personal check or bank statement must be submitted with the form)
  • I-9 Employment Eligibility Form (this form must be completed and submitted online)

Shuttle Services and SafeRide Services: (back to top)
For intercampus and Ryan Field shuttle services information visit http://www.northwestern.edu/uservices/transportation/shuttles/

For SafeRide services information visit http://www.northwestern.edu/saferide/

Department of Athletics and Recreation: (back to top)
For rates and detailed information, visit http://www.fitrec.northwestern.edu/
Fitness and Recreation
2311 Campus Drive
Evanston, IL 60208-4230
Phone: 847-491-4300 Fax: 847-467-1405
E-mail: FitRec@northwestern.edu

Campus/City of Evanston Maps: (back to top)
For detailed maps of the Evanston and Chicago Campuses, visit http://www.northwestern.edu/visiting/maps/

For a detailed map of the city of Evanston, visit https://www.cityofevanston.org/about-evanston/maps

Bank Accounts: (back to top)

Note: U.S. Bank is Northwestern University's official bank and, therefore, has the most services available to Northwestern staff, faculty and students (direct deposit, free checking, multiple on-campus ATM machines, an on-campus bank branch visit) http://www.northwestern.edu/norris/services/us-bank/index.html:

Obtaining a Driver's Licence: (back to top)

The Illinois Secretary of State's Office (no driver's test facilities at this location)
100 West Randolph Street
Chicago, IL
312-793-1010 or
http://www.cyberdriveillinois.com/

To take driver's test visit one of the following facilities (check web site for additional facilities):

405 Lake Cook Road, Deerfield, IL 60015
1470 Lee Street, Des Plaines, IL 60018
5401 North Elston Avenue, Chicago, IL

Car Rentals: (back to top)
Car rental agencies in the Evanston area:

  • Budget Rent-A-Car 733 Chicago Ave., Evanston, IL: 847-674-0300
  • Enterprise Rent A Car 2636 Green Bay Rd., Evanston, IL: 847-475-0300
  • Enterprise Rent A Car 1810 Maple Ave., Evanston, IL: 847-332-2550
  • Enterprise Rent A Car 1235 Dodge Ave., Evanston, IL: 847-869-3805
  • Hertz Rent A Car 1710 Orrington Ave., Evanston, IL: 847-506-2125
  • Hertz Rent A Car 1326 Dodge Ave., Evanston, IL: 847-733-7553

Resources for finding an Apartment: (back to top)

Resources for finding an apartment in the Evanston/Chicago area:

Utilities

To establish phone, gas, and electric service you will need to provide the customer service representative with the following information (set up your local telephone service first - the other utilities companies require your telephone number in order to set them up):

  • Your name and employer
  • Spouse's name and employer
  • Your social security number
  • Your address
  • Your landlord
  • Your new phone number
  • Date you would like service turned on

Landline Telephone Service Providers:

Cell Phone Service Providers:

Cable/Internet Service:

Gas Service:

Electric Service:

Public Transportation: (back to top) Free trip planning, route, fare and schedule information for CTA, Metra and Pace is provided by RTA (Regional Transportaion Authority) at 312-836-7000.

Evanston Restaurants & Fine Dining: (back to top)

Other Helpful Information: (back to top)

(DIAL 911 FOR ALL EMERGENCIES)

Area Hospitals:

City of Evanston Police Department:
http://www.cityofevanston.org/police/
1454 Elmwood Avenue
Evanston, 60201
Emergency 911
847-866-5000 (Non-Emergency)
847-866-5095 (TTY)

City of Evanston Fire & Life Safety Department:
http://www.cityofevanston.org/fire/
Fire Administration
909 Lake Street
Evanston, IL 60201
Emergency 911
847-866-5918 (Non-Emergency)
Fire Prevention Bureau
847-866-5928

  • Fire Station 1
    1332 Emerson Street
    Evanston, 60201
    847-866-5910
  • Fire Station 2
    702 Madison Avenue
    Evanston, 60202
    847-866-5920
  • Fire Station 3
    1105 Central Street
    Evanston, 60201
    847-866-5930
  • Fire Station 4
    1817 Washington Street
    Evanston, 60202
    847-866-5940
  • Fire Station 5
    2830 Central Street
    Evanston, 60201
    847-866-5945

United States Post Office:
http://www.usps.com

  • Evanston Main Post Office
    1101 Davis Street
    Evanston, IL 60201
    800-275-8777, or 847-328-6288
    Hours: Monday-Friday: 7:00am-6:00pm Saturday: 7:00am-2:00pm
  • North Station
    1929 Central Street
    Evanston 60201
    847-328-6288 - ask to be transferred to North Station Post Office
    Hours: Monday-Friday: 9:00am-5:00pm Saturday: 9:00am-2:00pm
  • South Station
    701 Main Street
    Evanston 60202
    847-328-6288 - ask to be transferred to South Station Post Office
    Hours: Monday-Friday: 9:00am-5:00pm Saturday: 9:00am-2:00pm

Evanston Public Library:
http://www.epl.org/

  • Evanston Main Library
    1703 Orrington Street
    Evanston, IL 60201
    847-448-8600
    Hours: Sunday: 12:00pm-6pm; Monday-Thursday: 9:00am-6:00pm; Friday & Saturday: 9:00am-6:00pm
  • Evanston North Branch Library
    2026 Central Street
    Evanston 60201
    847-866-0330
    Hours: Monday: 10:00am-8pm; Tuesday & Wednesday: 10:00am-6:00pm; Thursday & Friday: Closed; Saturday: 10:00am-5pm

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Department of Molecular Biosciences
Lamb Lab Web Site
Created & Maintained by Barbara St. Cyr
Last Updated October 6, 2017